HRIS Filter Options and HRIS Survey Questions

CompareHRIS core HRIS/HRMS feature list and HRIS Selection Tool Questions

We decided to add this article because it provides a valuable resource to those looking for an HRIS or HRMS product. The core HRIS features shown on our products page and the HRIS selection tool survey provide a comprehensive list of the capabilities available with today’s HR software solutions. From these lists, you might create an RFP or, as we recommend in our HRIS buyers guide, a spreadsheet to score the various products as you review various system vendors.

Products page Core Features List

  • Attendance
  • Benefits Open Enrollment
  • Canadian
  • Email Alerts
  • Employee Self Service
  • Multi Currency
  • Multi Language
  • Payroll
  • Performance Management and Compensation
  • Position Control
  • Recruiting
  • Succession Planning
  • Time Collection
  • Training

Product Purchase Options

  • Subscription Service (aka Saas or PEPM)
  • Licensed Purchase
  • Licensed Hosted
  • Outsourced

Our selection tool is far more detailed than the products page and we included description notes on many of the questions related to HRIS applications.


  • Do you need an interface between your existing payroll system and your HR software?

Payroll Sub Questions

  • Hosted or subscription
  • In house Payroll
  • Outsourced Tax Filing
  • Outsourced Check Printing

Employee Self Service

Employee Self Service Sub Questions

  • Employee vacation leave request with Manager approval
  • Pay history, print advices, etc
  • Workflow management
  • Multi - Level user defined approval levels
  • Manager Self Service
  • Have Managers approve employee time sheets
  • Life Events


Benefits Open Enrollment

  • Will you need interfaces between your HRM Application and your Benefit Carriers?
  • Will you provide employees with Total Compensation Benefit Statements?

Performance Management

  • Do you need to track employee reviews and due dates?

Performance Management Sub Questions

  • Online review form for Management and workflow and Manager approval levels
  • 360 Reviews
  • Competency based employment development plans


Recruiting Sub Questions

  • Ability to post requisitions on major job boards
  • Screening questions
  • Testing and results
  • Applicant Self Service

Training Management  

  • Are you looking to only track dates that employees took classes and when they are next due?      

Training Management Sub Questions

  • Ability to track required courses by Title
  • Ability to track programs and CEU's
  • Online tests
  • Tracking of trainers, equipment, and facilities
  • Employees are able to view course catalogs online and enroll online for courses

Additional HRIS/HRMS Product Options

  • Email Alerts
  • Succession Planning
  • Compensation Management
  • Position Control
  • Organizational Charting

Time Entry & Leave Accrual

  •  Ability to log time online
  •  Need for a rules based physical time keeping system

Time Entry and Leave Accrual Sub Questions

  • Calendar based reporting
  • Automatic bumping through seniority accrual levels

Additional HRIS/HRMS System Features

  • Ad Hoc Report Writing
  • Job and Pay History
  • Salary Grade Analysis
  • Employee Notes


  • Custom Screen Development
  • User Defined Fields 
  • Ability to import and export data
  • E-Forms
  • Triggers and Automatic Processes

Purchase Options

  • Subscription Service (aka Saas or PEPM)
  • Licensed Purchase
  • Licensed Hosted
  • Outsourced

Subscription Service solutions (also referred to as SaaS or PEPM) are sometimes referred to as multi-tenanted; as many companies share the system that has been configured for general use. The software and the data reside on servers in a secure facility, managed by the Vendor, where you access it from a Web browser. These solutions do not require IT support on your part. They usually require a set-up fee and you typically subscribe to this service on a month-to-month basis based on your employee population for a minimum term.

Licensed/Purchased solutions are sometimes referred to as In-House or On-Premise solutions. You pay a one-time license fee, and your IT department installs and maintains the solution on your hardware using your network. Licensed software is configured to your particular needs. There are implementation fees to set up the software. Ongoing annual support fees are a percentage of the original license cost.

Licensed/Hosted solutions are the same as Licensed/Purchased with the software being configured to your particular needs. However, the Vendor hosts your software in its secure facility and provides the back office IT support. There are still implementation and support fees. There is usually no minimum term as you own a license.

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 About the Author

Clay Scroggin worked in the Human Resource and Payroll Software Industry for more than fifteen years. During that time, Clay and those who worked with him, have assisted hundreds of HR professionals with their HR software needs. In 2007, Clay began working on, a site dedicated to assisting HR professionals with their search, selection, implementation and use of HR systems. The site contains several tools to assist HR professionals with their HR software research including an HRIS Selection Tool.

Be sure to download our free HRIS Buyers Guide which provides a detailed ten step approach to selecting HR Software.