Filter Options and HRIS Survey Questions
CompareHRIS.com core feature list and HRIS Selection Tool Survey Questions
We decided to add this article because it provides a valuable resource to those looking for a HR Information Systems or HRMS product. The core features shown on our HRIS and HRMS products page and the HRIS selection tool survey questions provide a comprehensive list of the capabilities available with today’s HR software, HRIS, and HRMS product applications. From these lists, you might create a RFP or as we recommend in our HRIS buyers guide, a spreadsheet to score the various products as you review various HR system vendors.
HR solutions and HRMS Product Page Core Feature List
• Attendance
• Benefits Open Enrollment
• Canadian
• Email Alerts
• Employee Self Service
• Multi Currency
• Multi Language
• Payroll
• Performance Management and Compensation
• Position Control
• Succession Management
• Time Collection
• Training
HRIS and HRMS product Purchase Options
• Subscription
• Hosted
• License
Our HRIS System selection tool is far more detailed than the product page and we included description notes on many of the questions related to HRIS applications.
Payroll
Do you need an interface between your existing payroll system and your HRM Software?
Payroll Sub Questions
• Hosted or subscription
• In house Payroll
• Outsourced Tax Filling
• Outsourced Check Printing
Employee Self Service
Employee Self Service
Employee Self Service Sub Questions
• Employee Vacation Leave Request with Manager Approval
• Pay History, Print Advices, etc
• Work Flow Management
• Multi – Level User Defined Approval Levels
• Manager Self Service
• Have Managers approve Employee Time Sheets
• Life Events
Benefits
Benefits Open Enrollment
Will you need interfaces between your HRIS/HRMS Application and your Benefit Carriers?
Will you provide employees with Total Compensation Benefit Statements?
Performance Management
Do you need to track employee reviews and due dates?
Performance Management Sub Questions
• Online Review Form for Management and Work Flow and Manager Approval levels
• 360 Reviews
• Competency Based Employment Development Plans
Recruiting
Recruiting Sub Questions
• Ability to Post Requisitions on Major Job Boards
• Screening Questions
• Testing and Results
• Applicant Self Service
Training Management
Are you looking to only track dates that employees took classes and when they are next due?
Training Management Sub Questions
• Ability to track required courses by Title
• Ability to Track Programs and CEU’s
• Online Tests
• Tracking of Trainers, Equipment, & Facilities
• Employees are able to view course catalogs online and enroll online for courses
Additional HRIS/HRMS Product Options
• Email Alerts
• Succession Management
• Compensation HRIS Management
• Position Control
• Organizational Charting
Time Entry & Leave Accrual
Ability to log time online
Need for a rules based physical time keeping system
Time Entry and Leave Accrual Sub Questions
• Calendar based Reporting
• Automatic bumping through seniority accrual levels
Additional HRIS/HRMS System Features
Ad Hoc Report Writing
Job and Pay History
Salary Grade Analysis
Employee Notes
Customization
Custom Screen Development
User Defined Fields
Ability to import and export data
E-Forms
Triggers and Automatic Processes
Purchase Options
• Subscription
• Hosted
• License
Subscription Service solutions (also referred to as SaaS or PEPM) are sometimes referred to as multi-tenanted, as many companies share the system that has been configured for general use. The software and the data reside on servers in a secure facility, managed by the Vendor, where you access it from a Web browser. These solutions do not require IT support on your part. They usually require a set-up fee and you typically subscribe to this service on a month-to-month basis based on your employee population for a minimum term.
Licensed/Purchased solutions are sometimes referred to as In-House or On-Premise solutions. You pay a one-time license fee, and your IT department installs and maintains the solution on your hardware using your network. License software is configured to your particular needs. There are implementation fees to set up the software. Ongoing annual Support fees are a percentage of the original license cost.
Licensed/Hosted solutions are the same as Licensed/Purchased with the software being configured to your particular needs. However, the Vendor hosts your software in its secure facility and provides the back office IT support. There are still implementation and Support fees. There is usually no minimum term as you own a license.
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About the Author
Clay Scroggin has worked in the Human Resource and Payroll Software Industry for more than fifteen years. During that time Clay and those who have worked for him, have assisted hundreds of HR professionals with their HR software needs. In 2007, Clay began working on CompareHRIS.com, a site dedicated to assisting HR professionals with their search, selection, implementation and use of HR systems. The site contains several tools to assist HR professionals with their HR software research including: a HRIS and HRMS Software Selection Tool and a HR software technology forum.
