{"id":2443,"date":"2016-02-22T16:05:37","date_gmt":"2016-02-22T16:05:37","guid":{"rendered":"http:\/\/www.comparehris.com\/blog\/?p=2443"},"modified":"2016-02-22T16:05:37","modified_gmt":"2016-02-22T16:05:37","slug":"8-keys-deciphering-hris-software-quote","status":"publish","type":"post","link":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/","title":{"rendered":"8 Keys to Deciphering Your HRIS Software Quote"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-medium wp-image-2445\" src=\"\/blog\/wp-content\/uploads\/2016\/02\/What-you-need-to-know-300x188.jpg\" alt=\"Information you need to know\" width=\"300\" height=\"188\" data-wp-pid=\"2445\" srcset=\"https:\/\/i0.wp.com\/www.comparehris.com\/blog\/wp-content\/uploads\/2016\/02\/What-you-need-to-know.jpg?resize=300%2C188&amp;ssl=1 300w, https:\/\/i0.wp.com\/www.comparehris.com\/blog\/wp-content\/uploads\/2016\/02\/What-you-need-to-know.jpg?w=339&amp;ssl=1 339w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/>No matter what industry you\u2019re in, you need an efficient human resources process in order to reach your business goals. Too often, however, a continuously evolving workforce creates a multitude of administrative tasks that eat up the time of HR managers, keeping them from the valuable work of strategic innovation that requires their unique talents.<\/p>\n<p>HRIS software delivers workable solutions to your business, but it\u2019s not always easy to find the right system. As you begin to research your options, keep in mind these tips for analyzing your software quote.<\/p>\n<p><strong>Before You Start Shopping<\/strong><\/p>\n<p>The market offers a wide variety of software options, from comprehensive suites that will keep your entire HR department running smoothly to small niche applications designed to fill in gaps in your current system. Before you start sifting through systems and providers, evaluate your company\u2019s needs so you\u2019ll have the information you need to make a short list.<\/p>\n<ul>\n<li><strong><em>Do a business needs analysis<\/em><\/strong>\u2014Look at your company\u2019s current system to define usability, scalability, and security needs. Talk to those who will be working with the new system about workflow management, reporting needs, and any third party applications that will need to be integrated.<\/li>\n<li><strong><em>Create your requirements list<\/em><\/strong>\u2014What features does the new software need to incorporate? Are you looking for a large system that can handle your entire HR process or do you want to purchase specific add-on modules? How many people will be using the new system? What current procedures will the software need to incorporate?<\/li>\n<li><strong><em>Make your short list<\/em><\/strong>\u2014Use the information you have gathered to make a short list of providers and software options that meet your needs. The providers will want to talk with you more specifically about your needs and requirements in order to give you a detailed quote and schedule a demonstration.<\/li>\n<\/ul>\n<p><strong>Analyzing the Quote<\/strong><\/p>\n<p>Once you have quotes from all the providers on your short list, take a closer look at the details of each one. Asking these 8 questions will help you make your final decision:<\/p>\n<ol>\n<li>\u00a0<em><strong>Is it SaaS or Onsite?<\/strong><\/em> Software as a Service is often a good choice for smaller businesses that don\u2019t have the infrastructure to support a comprehensive system in-house. They can also provide significant cost savings since they eliminate many of the additional costs associated with the purchase of such a system. However, larger businesses may not realize the same breadth of savings since they often have the infrastructure, hardware, and maintenance specialists already in place. In addition, cloud-based solutions may not offer the degree of flexibility required by a large business with customized processes.<\/li>\n<li>\u00a0<em><strong>Is the pricing calculated per user or per module?<\/strong><\/em> If you are purchasing a small number of modules, module-based pricing may be the better choice. For most businesses, however, user-based pricing is more cost effective, especially if you need a full-function package.<\/li>\n<li><em><strong>\u00a0Are add-on products available?<\/strong><\/em> What is the fee? During the demonstration, the provider should show you any additional add-on functions or capabilities of the system. Ask what the cost is per add-on, and make sure your basic requirements will not be calculated as add-on fees. In addition, be sure future add-ons will integrate seamlessly with the software.<\/li>\n<li>\u00a0<strong><em>What additional fees will be assessed?<\/em><\/strong> How does the provider bill for implementation and integration into your current system? Does the quote include a detailed breakdown of hours and services that are included in the fee? Make sure you know exactly what they will provide so additional fees do not surprise you later. Also, ask about monthly or annual maintenance fees and services.<\/li>\n<li><em><strong>\u00a0Is data migration included?<\/strong> <\/em>Is data migration automated? Is it included in the quote or will you be charged extra? In some cases, it may be more cost effective to hire an intern who can enter data manually.<\/li>\n<li>\u00a0<em><strong>How do you handle customization?<\/strong><\/em> Is customization outsourced or handled directly by the provider? If it is outsourced, does the third party provider have the credentials needed for source code work? Will they handle future upgrades as well? Is customization the best way to make the software compatible with your current system, or would it be better to upgrade your processes?<\/li>\n<li>\u00a0<em><strong>How much training is included and what is the cost for additional training hours?<\/strong><\/em> Most providers will include a specified number of training hours in the quote. If the number of hours is very low, you will almost certainly need to pay for extra training. Even if the number of hours seems reasonable, ask the provider how much they charge for additional hours. Plan for more training than you think you will need.<\/li>\n<li>\u00a0<em><strong>Do you charge separately for project management?<\/strong> <\/em>Some quotes will include a project manager, while others will assess an additional fee. Even if the provider charges extra, it can be extremely helpful to have an experienced individual overseeing the set-up and implementation of your new software.<\/li>\n<\/ol>\n<p>At compareHRIS.com you can access our\u00a0complimentary <a href=\"https:\/\/www.comparehris.com\/hris-hrms-survey\/\">software selection tool<\/a> to identify and rank the features that are important to you, then\u00a0simply request information from the top ranked providers.<\/p>\n<p>As you look at each quote, make sure the provider has given you an itemized list of fees and costs. If the quote is bundled, ask for specific pricing for each service. This is the best way to remain within your budget and avoid surprise costs down the road.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>No matter what industry you\u2019re in, you need an efficient human resources process in order to reach your business goals. Too often, however, a continuously evolving workforce creates a multitude of administrative tasks that eat up the time of HR managers, keeping them from the valuable work of strategic innovation that requires their unique talents. &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;8 Keys to Deciphering Your HRIS Software Quote&#8221;<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"enabled":false},"version":2}},"categories":[1],"tags":[],"class_list":["post-2443","post","type-post","status-publish","format-standard","hentry","category-uncategorized","entry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.3.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\r\n<title>8 Keys to Deciphering Your HRIS Software Quote - HRIS - Compare HR Software Blog<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"8 Keys to Deciphering Your HRIS Software Quote - HRIS - Compare HR Software Blog\" \/>\r\n<meta property=\"og:description\" content=\"No matter what industry you\u2019re in, you need an efficient human resources process in order to reach your business goals. Too often, however, a continuously evolving workforce creates a multitude of administrative tasks that eat up the time of HR managers, keeping them from the valuable work of strategic innovation that requires their unique talents. &hellip; Continue reading &quot;8 Keys to Deciphering Your HRIS Software Quote&quot;\" \/>\r\n<meta property=\"og:url\" content=\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\" \/>\r\n<meta property=\"og:site_name\" content=\"HRIS - Compare HR Software Blog\" \/>\r\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/compareHRIS\/\" \/>\r\n<meta property=\"article:published_time\" content=\"2016-02-22T16:05:37+00:00\" \/>\r\n<meta name=\"author\" content=\"CompareHRIS Team\" \/>\r\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\r\n<meta name=\"twitter:creator\" content=\"@HR_softwareblog\" \/>\r\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"CompareHRIS Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\r\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\"},\"author\":{\"name\":\"CompareHRIS Team\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81\"},\"headline\":\"8 Keys to Deciphering Your HRIS Software Quote\",\"datePublished\":\"2016-02-22T16:05:37+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\"},\"wordCount\":904,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#organization\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\",\"url\":\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\",\"name\":\"8 Keys to Deciphering Your HRIS Software Quote - HRIS - Compare HR Software Blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#website\"},\"datePublished\":\"2016-02-22T16:05:37+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.comparehris.com\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"8 Keys to Deciphering Your HRIS Software Quote\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#website\",\"url\":\"https:\/\/www.comparehris.com\/blog\/\",\"name\":\"HRIS - Compare HR Software Blog\",\"description\":\"HRIS, HCM Systems, HR Software Information\",\"publisher\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.comparehris.com\/blog\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#organization\",\"name\":\"CompareHRIS.com\",\"url\":\"https:\/\/www.comparehris.com\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png\",\"contentUrl\":\"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png\",\"width\":404,\"height\":65,\"caption\":\"CompareHRIS.com\"},\"image\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/compareHRIS\/\",\"https:\/\/www.linkedin.com\/company\/759204\/admin\/\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81\",\"name\":\"CompareHRIS Team\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g\",\"caption\":\"CompareHRIS Team\"},\"sameAs\":[\"https:\/\/www.comparehris.com\/\",\"https:\/\/x.com\/@HR_softwareblog\"],\"url\":\"https:\/\/www.comparehris.com\/blog\/author\/peocompare\/\"}]}<\/script>\r\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"8 Keys to Deciphering Your HRIS Software Quote - HRIS - Compare HR Software Blog","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/","og_locale":"en_US","og_type":"article","og_title":"8 Keys to Deciphering Your HRIS Software Quote - HRIS - Compare HR Software Blog","og_description":"No matter what industry you\u2019re in, you need an efficient human resources process in order to reach your business goals. Too often, however, a continuously evolving workforce creates a multitude of administrative tasks that eat up the time of HR managers, keeping them from the valuable work of strategic innovation that requires their unique talents. &hellip; Continue reading \"8 Keys to Deciphering Your HRIS Software Quote\"","og_url":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/","og_site_name":"HRIS - Compare HR Software Blog","article_publisher":"https:\/\/www.facebook.com\/compareHRIS\/","article_published_time":"2016-02-22T16:05:37+00:00","author":"CompareHRIS Team","twitter_card":"summary_large_image","twitter_creator":"@HR_softwareblog","twitter_misc":{"Written by":"CompareHRIS Team","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#article","isPartOf":{"@id":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/"},"author":{"name":"CompareHRIS Team","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81"},"headline":"8 Keys to Deciphering Your HRIS Software Quote","datePublished":"2016-02-22T16:05:37+00:00","mainEntityOfPage":{"@id":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/"},"wordCount":904,"commentCount":0,"publisher":{"@id":"https:\/\/www.comparehris.com\/blog\/#organization"},"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/","url":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/","name":"8 Keys to Deciphering Your HRIS Software Quote - HRIS - Compare HR Software Blog","isPartOf":{"@id":"https:\/\/www.comparehris.com\/blog\/#website"},"datePublished":"2016-02-22T16:05:37+00:00","breadcrumb":{"@id":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.comparehris.com\/blog\/8-keys-deciphering-hris-software-quote\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.comparehris.com\/blog\/"},{"@type":"ListItem","position":2,"name":"8 Keys to Deciphering Your HRIS Software Quote"}]},{"@type":"WebSite","@id":"https:\/\/www.comparehris.com\/blog\/#website","url":"https:\/\/www.comparehris.com\/blog\/","name":"HRIS - Compare HR Software Blog","description":"HRIS, HCM Systems, HR Software Information","publisher":{"@id":"https:\/\/www.comparehris.com\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.comparehris.com\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.comparehris.com\/blog\/#organization","name":"CompareHRIS.com","url":"https:\/\/www.comparehris.com\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/","url":"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png","contentUrl":"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png","width":404,"height":65,"caption":"CompareHRIS.com"},"image":{"@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/compareHRIS\/","https:\/\/www.linkedin.com\/company\/759204\/admin\/"]},{"@type":"Person","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81","name":"CompareHRIS Team","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g","caption":"CompareHRIS Team"},"sameAs":["https:\/\/www.comparehris.com\/","https:\/\/x.com\/@HR_softwareblog"],"url":"https:\/\/www.comparehris.com\/blog\/author\/peocompare\/"}]}},"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2govE-Dp","_links":{"self":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts\/2443","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/comments?post=2443"}],"version-history":[{"count":3,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts\/2443\/revisions"}],"predecessor-version":[{"id":2447,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts\/2443\/revisions\/2447"}],"wp:attachment":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/media?parent=2443"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/categories?post=2443"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/tags?post=2443"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}