{"id":162,"date":"2009-03-30T01:35:23","date_gmt":"2009-03-30T01:35:23","guid":{"rendered":"http:\/\/www.hr-softwareblog.com\/?p=162"},"modified":"2012-06-05T21:05:58","modified_gmt":"2012-06-05T21:05:58","slug":"new-hris","status":"publish","type":"post","link":"https:\/\/www.comparehris.com\/blog\/new-hris\/","title":{"rendered":"Could it be time for a new HRIS?"},"content":{"rendered":"

There’s a very good chance that your company has been using the same\u00a0Human Resource Information System<\/a>\u00a0for years now. Certainly there’s something to be said for familiar, reliable software \u2013 but much as your six-speed childhood bicycle eventually gave way to a first car, an updated\u00a0HR information system<\/a>\u00a0can give your company freedoms and processes that you never even knew you were missing. While your existing application might feel comfortable and stable, it may well be time to abandon the old status quo and refresh your organization with improved capabilities offered by newer\u00a0HRIS<\/a>\u00a0technology.<\/p>\n

 <\/p>\n

But how do you even\u00a0begin<\/em>\u00a0the business of deciding which\u00a0HRIS<\/a>\u00a0is right for you? Considering the following 10 points should help to point you in the right direction. If any of these seem characteristic of your current system, you’re probably overdue for a new\u00a0HRIS<\/a>.<\/p>\n

 <\/p>\n

1. You can’t email those company reports.<\/strong>\u00a0Undoubtedly your company has long since transitioned to communicating largely by email, as this is a terrifically efficient and versatile means of exchanging information. It’s only logical that your company HR reports should be emailed, too. Not only will this save on printing costs and cut the hand-delivery inconvenience, it will also allow for digitally-backed copies to be kept at individual discretion.<\/p>\n

 <\/p>\n

2. You’re still struggling through the software maze.<\/strong>\u00a0Absurd as it may sound, plenty of companies can run the same\u00a0HRIS<\/a>\u00a0for a solid decade and\u00a0still<\/em>\u00a0not understand the finer points \u2013 or even some of the rough fundamentals! \u2013 of their application. If your long-time software is still throwing you curves, it’s probably time to find a new system. You shouldn’t need a PhD to navigate the software high seas, and having a clear-cut, user-friendly interface can make your job easier and decidedly more enjoyable.<\/p>\n

 <\/p>\n

3. Everything is Open Sesame.<\/strong>\u00a0It’s risky business if your\u00a0HRIS HRMS<\/span>\u00a0doesn’t allow for substantial password protection. Your employees shouldn’t need to use your password to view their information, and no one ought to know that password but you. An\u00a0HRIS<\/a>\u00a0should provide for each employee to have his own login information to view his own data, and nothing else \u2013 this will avoid the potential for mistakes, confusion, and \u201cmissing\u201d data.<\/p>\n

 <\/p>\n

4. Employees have the ability to change data<\/strong>. Regardless of whether you want your employees to change their data or not, they had better be required to have special permissions to do so. Giving employees a free rein in the data systems might not seem like a big deal at first, but think about just how easily someone could pop in and change their vacation and sick time. The powers to edit and adjust data should be kept cautiously restricted.<\/p>\n

 <\/p>\n

5. Your company single-handedly keeps the paper mills in business.<\/strong>\u00a0There’s no reason for your company to be printing everything \u2013 in fact, your company probably shouldn’t be printing much at all. Countless organizations are looking for ways to cut costs, and the paperless venture is probably one of the most effective steps a company can take. Newer\u00a0HRMS systems<\/span>\u00a0are almost exclusively paperless, and buying in now can save you valuable money down the road.<\/p>\n

 <\/p>\n

6. You’re as much a secretary as you are an HR manager.<\/strong>\u00a0With a regular heap of\u00a0real\u00a0<\/em>responsibilities on your plate, do you seriously think that it should be your job to keep track of employee phone calls and emails requesting time off? Every human resource department should have an automated leave request system built into the\u00a0HRMS software<\/span>, so that management can set aside such distracting little duties in favor of the bigger tasks at hand.<\/p>\n

 <\/p>\n

7. Your software is so slow, it’s running backwards.<\/strong>\u00a0As your company grows and changes, your employee database inevitably grows and changes, too. Software that can support such evolution is paramount to your company’s success, and an\u00a0HRIS<\/a>\u00a0well-suited to your company’s individual needs will only enhance the ways in which your company can develop.<\/p>\n

 <\/p>\n

8. Your software resembles the original\u00a0Mario Bros<\/em>.\u00a0<\/strong>\u00a0Basically, if your human resources software hasn’t been updated in years \u2013 it needs to be. Technology from 1995 simply can’t keep pace with the rapidly-changing features and capabilities of modern software, and if you’re working with an outdated program, then all you’re doing is missing out on the bigger and better developments that have come.<\/p>\n

 <\/p>\n

9. You can count your software features on two hands.\u00a0<\/strong>Again, technological changes over the years \u2013 especially recent years \u2013 have opened up innumerable avenues for HR to explore. No longer should the choice of an\u00a0HRIS<\/a>\u00a0be a matter of compromising company needs, not when so many new and different processes have been made possible. If an application doesn’t cover at minimum 80% of your needs, move on \u2013 there will be a system out there that can be tailored to work right for you.<\/p>\n

 <\/p>\n

10. You’re jumping through hoops to get technical support.<\/strong>\u00a0One of the most important keys to optimizing your\u00a0HRIS<\/a>\u00a0is making sure that the company you choose has competent and readily-available support. Whether you need help with fixing corrupted data, recovering a file, or simply transferring data from one server to another, you shouldn’t be left to fend for yourself. Tech support should always be more than happy to help you out.<\/p>\n

 <\/p>\n

If any of these problems are similar to those plaguing your system, then it looks like it’s about time for you to start scoping out a new software package. Remember, working with your\u00a0Human Resource Information System<\/a>\u00a0shouldn’t be a constant battle. The purpose of an\u00a0HRIS<\/a>\u00a0is to make your job streamlined, efficient, and overall a little easier \u2013 so do yourself a favor and choose the HRIS that’s right for you.<\/p>\n","protected":false},"excerpt":{"rendered":"

There’s a very good chance that your company has been using the same\u00a0Human Resource Information System\u00a0for years now. Certainly there’s something to be said for familiar, reliable software \u2013 but much as your six-speed childhood bicycle eventually gave way to a first car, an updated\u00a0HR information system\u00a0can give your company freedoms and processes that you … <\/p>\n

Continue reading “Could it be time for a new HRIS?”<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"enabled":false},"version":2}},"categories":[3],"tags":[],"class_list":["post-162","post","type-post","status-publish","format-standard","hentry","category-hris-selection","entry"],"yoast_head":"\r\nCould it be time for a new HRIS? - HRIS - Compare HR Software Blog<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.comparehris.com\/blog\/new-hris\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Could it be time for a new HRIS? - HRIS - Compare HR Software Blog\" \/>\r\n<meta property=\"og:description\" content=\"There’s a very good chance that your company has been using the same\u00a0Human Resource Information System\u00a0for years now. 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