{"id":128,"date":"2009-03-12T11:48:22","date_gmt":"2009-03-12T11:48:22","guid":{"rendered":"http:\/\/www.hr-softwareblog.com\/?p=128"},"modified":"2015-01-21T18:20:55","modified_gmt":"2015-01-21T18:20:55","slug":"choosing-right-vendor","status":"publish","type":"post","link":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/","title":{"rendered":"Choosing The Right HRIS Vendor For You"},"content":{"rendered":"

The recent push for improved strategy in management has got HR managers scrambling left and right to meet executive demands. Critical to achieving better human resource information databasing is, of course, an expert business system, one that is capable of efficiently organizing and analyzing employee data in order to formulate strategies that will best put the human resource to use in support of the company’s business objectives. Historically, a company’s\u00a0HRIS\u00a0purchase has been made reflexively and without due consideration for specific needs and goals \u2013 and as a consequence, many companies have wound up with\u00a0HR Information Systems<\/a>\u00a0functioning far below their potential. In order to ensure that your HRIS choice is a good one, consider the following approach:<\/p>\n

1. Identify your HRIS needs.<\/strong>\u00a0Before you start spending that corporate dollar, ascertain just what exactly it is that your company needs from a new\u00a0HRIS<\/a>. Establish what you and your organization are trying to accomplish, and assess the ways in which an HRIS will help you to achieve these aims. You will have to explain these needs not only to your executive superiors, but to prospective\u00a0Employee tracking Software<\/a>\u00a0vendors, as well \u2013 because how else can you hope to find the system that is best tailored to furthering the unique goals of your company?<\/p>\n

2. Coordinate the HRIS team.<\/strong>\u00a0Implementing a new HR information system is a complex and involved process, not just a simple job that should be relegated to only the human resource folks or left for the techies to tackle. Inviting involvement from all across the board \u2013 finance, training, application development, vendor relations, legal and security \u2013 will not only lend you valuable wisdom in a variety of areas that will be influenced by the\u00a0HR solutions<\/a>, it will also encourage a broader spectrum of people to \u201cbuy in\u201d to the new project, thereby improving your chances of success.<\/p>\n

3. Square away a good technology approach.<\/strong>\u00a0When it comes to technical applications like an\u00a0HR software solution<\/a>, there’s a definite advantage to enabling easy and universal access for those who will be using it. It’s important to establish whether you’d like a system which is general to use, such as an ERP (integrated financials, procurement, payroll and human resources), or one which breaks down to be more specifically suited for individual areas of business. Ultimately, this latter approach to\u00a0HR Management Software<\/a>\u00a0will almost always prove to be more prosperous than the \u201cone size fits all\u201d attitude, because it will allow you to take advantage of distinct and specialized application features which are designed to promote the forward motion of many different processes. Dealing with the varied parts of an organization as separate and important entities will permit each to grow and morph at its own optimal rate, unhindered by the needs of the other components.<\/p>\n

4. Write a Request For Proposal<\/strong>. Writing an RFP will compel your\u00a0HR Management System\u00a0team to think seriously about where the organization is headed and what steps are important to its success. The process will, by nature, force you to identify the functionality of your prospective HRIS and the ways in which it correlates to your company, as you formally arrange your\u00a0HRIS\u00a0requirements (such as complexity, cost, versatility, reliability, and reputation) and the varying degrees of importance which you assign to them. Establish your criteria from the start, and be consistent with them \u2013 and above all, keep your RFP simple and direct, as it is only the first of many steps in identifying your company’s ideal vendor.<\/p>\n

5. Concentrate on HRIS total ownership cost.<\/strong>\u00a0Too often, organizations focus only on the initial cost of an HRIS, and choose their system based on these beginning budgets and costs \u2013 a potentially grievous mistake, given the possible long-term costs of the extensive maintenance and adaptation required for a functioning HR information system. An\u00a0HRIS\u00a0decision should be based foremost on which system will work most effectively in solving the business issues you’ve identified, and only second to this should money come into play. The purchase of an HRIS should be viewed as an investment, not as an expense, and vendors who understand this will, in turn, be able to help\u00a0you<\/em>\u00a0understand just how your new\u00a0HRIS\u00a0will work to save your company money and resources in the long run.<\/p>\n

6. Keep your negotiation strategy in line with your RFP.<\/strong>\u00a0When dealing with your HRIS vendors, be honest and straightforward with what you want \u2013 don’t beat around the bush with respect to any special terms or conditions regarding your\u00a0HRIS\u00a0purchase. Keeping such \u201ccards up your sleeve\u201d until later in the negotiations will only prove to be a setback, and it is essential, meanwhile, that you don’t inadvertently sacrifice any points that you’ve established as being important to achieving your business goals.<\/p>\n

7. Value your HRIS vendor relationships.<\/strong>\u00a0A personal and understanding relationship with your HRIS vendor can make or break your organization’s success. Different prospective vendors have different things to offer, so give ample consideration to potential connections involving possible business partners, customers, and suppliers.<\/p>\n

8. \u201cPlay the field,\u201d so to speak.<\/strong>\u00a0There’s no law that says that you can’t negotiate with multiple\u00a0HRIS vendors\u00a0simultaneously \u2013 in fact, doing so may subtly pressure them into competing for your business, though this is best only in careful moderation. It’s also important to remember that as you negotiate, purport\u00a0all<\/em>\u00a0the concerns of your team with equal attention and expedience. Working through issues on a point-by-point basis runs the risk of accidentally leaving something out, and the last thing you want to do is mistakenly neglect a crucial element.<\/p>\n

9. Mind your manners.<\/strong>\u00a0When dealing with your HRIS vendor, realize that, much as you are looking to do the best you can for your organization, they too are working to forward goals of their own. Be a smart customer \u2013 in the same way that cluing vendors in on your special needs can help your company to make the purchase, understanding your vendor’s needs will guide you both to striking a deal that works in everyone’s best interest. A contract that functions not only to your own company’s benefit, but to the advantage of your vendor, will motivate them to share with you the best they have to offer \u2013 a genuine win-win situation.<\/p>\n

10. Leave room to grow.<\/strong>\u00a0Regardless of your company’s immediate plans for the future, you will inevitably experience growth and change as your organization develops and evolves. In choosing your new\u00a0HRIS<\/a>\u00a0vendor, be sure to keep these prospects in mind, and negotiate a contract which will be flexible enough to adapt with your company over time.<\/p>\n","protected":false},"excerpt":{"rendered":"

The recent push for improved strategy in management has got HR managers scrambling left and right to meet executive demands. Critical to achieving better human resource information databasing is, of course, an expert business system, one that is capable of efficiently organizing and analyzing employee data in order to formulate strategies that will best put … <\/p>\n

Continue reading “Choosing The Right HRIS Vendor For You”<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"enabled":false},"version":2}},"categories":[3],"tags":[],"class_list":["post-128","post","type-post","status-publish","format-standard","hentry","category-hris-selection","entry"],"yoast_head":"\r\nChoosing The Right HRIS Vendor For You - HRIS - Compare HR Software Blog<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Choosing The Right HRIS Vendor For You - HRIS - Compare HR Software Blog\" \/>\r\n<meta property=\"og:description\" content=\"The recent push for improved strategy in management has got HR managers scrambling left and right to meet executive demands. Critical to achieving better human resource information databasing is, of course, an expert business system, one that is capable of efficiently organizing and analyzing employee data in order to formulate strategies that will best put … Continue reading "Choosing The Right HRIS Vendor For You"\" \/>\r\n<meta property=\"og:url\" content=\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/\" \/>\r\n<meta property=\"og:site_name\" content=\"HRIS - Compare HR Software Blog\" \/>\r\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/compareHRIS\/\" \/>\r\n<meta property=\"article:published_time\" content=\"2009-03-12T11:48:22+00:00\" \/>\r\n<meta property=\"article:modified_time\" content=\"2015-01-21T18:20:55+00:00\" \/>\r\n<meta name=\"author\" content=\"CompareHRIS Team\" \/>\r\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\r\n<meta name=\"twitter:creator\" content=\"@HR_softwareblog\" \/>\r\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"CompareHRIS Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\r\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/\"},\"author\":{\"name\":\"CompareHRIS Team\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81\"},\"headline\":\"Choosing The Right HRIS Vendor For You\",\"datePublished\":\"2009-03-12T11:48:22+00:00\",\"dateModified\":\"2015-01-21T18:20:55+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/\"},\"wordCount\":1102,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#organization\"},\"articleSection\":[\"HRIS Selection\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/\",\"url\":\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/\",\"name\":\"Choosing The Right HRIS Vendor For You - HRIS - Compare HR Software Blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#website\"},\"datePublished\":\"2009-03-12T11:48:22+00:00\",\"dateModified\":\"2015-01-21T18:20:55+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.comparehris.com\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Choosing The Right HRIS Vendor For You\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#website\",\"url\":\"https:\/\/www.comparehris.com\/blog\/\",\"name\":\"HRIS - Compare HR Software Blog\",\"description\":\"HRIS, HCM Systems, HR Software Information\",\"publisher\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.comparehris.com\/blog\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#organization\",\"name\":\"CompareHRIS.com\",\"url\":\"https:\/\/www.comparehris.com\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png\",\"contentUrl\":\"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png\",\"width\":404,\"height\":65,\"caption\":\"CompareHRIS.com\"},\"image\":{\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/compareHRIS\/\",\"https:\/\/www.linkedin.com\/company\/759204\/admin\/\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81\",\"name\":\"CompareHRIS Team\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g\",\"caption\":\"CompareHRIS Team\"},\"sameAs\":[\"https:\/\/www.comparehris.com\/\",\"https:\/\/x.com\/@HR_softwareblog\"],\"url\":\"https:\/\/www.comparehris.com\/blog\/author\/peocompare\/\"}]}<\/script>\r\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Choosing The Right HRIS Vendor For You - HRIS - Compare HR Software Blog","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/","og_locale":"en_US","og_type":"article","og_title":"Choosing The Right HRIS Vendor For You - HRIS - Compare HR Software Blog","og_description":"The recent push for improved strategy in management has got HR managers scrambling left and right to meet executive demands. Critical to achieving better human resource information databasing is, of course, an expert business system, one that is capable of efficiently organizing and analyzing employee data in order to formulate strategies that will best put … Continue reading \"Choosing The Right HRIS Vendor For You\"","og_url":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/","og_site_name":"HRIS - Compare HR Software Blog","article_publisher":"https:\/\/www.facebook.com\/compareHRIS\/","article_published_time":"2009-03-12T11:48:22+00:00","article_modified_time":"2015-01-21T18:20:55+00:00","author":"CompareHRIS Team","twitter_card":"summary_large_image","twitter_creator":"@HR_softwareblog","twitter_misc":{"Written by":"CompareHRIS Team","Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#article","isPartOf":{"@id":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/"},"author":{"name":"CompareHRIS Team","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81"},"headline":"Choosing The Right HRIS Vendor For You","datePublished":"2009-03-12T11:48:22+00:00","dateModified":"2015-01-21T18:20:55+00:00","mainEntityOfPage":{"@id":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/"},"wordCount":1102,"commentCount":0,"publisher":{"@id":"https:\/\/www.comparehris.com\/blog\/#organization"},"articleSection":["HRIS Selection"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/","url":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/","name":"Choosing The Right HRIS Vendor For You - HRIS - Compare HR Software Blog","isPartOf":{"@id":"https:\/\/www.comparehris.com\/blog\/#website"},"datePublished":"2009-03-12T11:48:22+00:00","dateModified":"2015-01-21T18:20:55+00:00","breadcrumb":{"@id":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.comparehris.com\/blog\/choosing-right-vendor\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.comparehris.com\/blog\/"},{"@type":"ListItem","position":2,"name":"Choosing The Right HRIS Vendor For You"}]},{"@type":"WebSite","@id":"https:\/\/www.comparehris.com\/blog\/#website","url":"https:\/\/www.comparehris.com\/blog\/","name":"HRIS - Compare HR Software Blog","description":"HRIS, HCM Systems, HR Software Information","publisher":{"@id":"https:\/\/www.comparehris.com\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.comparehris.com\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.comparehris.com\/blog\/#organization","name":"CompareHRIS.com","url":"https:\/\/www.comparehris.com\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/","url":"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png","contentUrl":"https:\/\/www.comparehris.com\/blog\/wp-content\/uploads\/2017\/08\/comparehris-logo.png","width":404,"height":65,"caption":"CompareHRIS.com"},"image":{"@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/compareHRIS\/","https:\/\/www.linkedin.com\/company\/759204\/admin\/"]},{"@type":"Person","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/18a77760b2a5f2db71188322799edc81","name":"CompareHRIS Team","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.comparehris.com\/blog\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/b4288d02aec9562e73c308619b3813653152c621ea908cecd7f7e15725d0c9ac?s=96&d=mm&r=g","caption":"CompareHRIS Team"},"sameAs":["https:\/\/www.comparehris.com\/","https:\/\/x.com\/@HR_softwareblog"],"url":"https:\/\/www.comparehris.com\/blog\/author\/peocompare\/"}]}},"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2govE-24","_links":{"self":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts\/128","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/comments?post=128"}],"version-history":[{"count":5,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts\/128\/revisions"}],"predecessor-version":[{"id":2096,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/posts\/128\/revisions\/2096"}],"wp:attachment":[{"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/media?parent=128"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/categories?post=128"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.comparehris.com\/blog\/wp-json\/wp\/v2\/tags?post=128"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}